Managing Events and RSVPs

1. Enable QuickRSVP (if not turned on automatically), download registration lists, and edit confirmation emails for tickets.
2. Use the View option to manage the individual event.
3. Click any of the Edit options at the top of the page to edit the RSVP settings:
   • Max Capacity: If your event is limited to a certain number of people, make sure the capacity matches it. HLS Staff highly recommends using the Ticket function if the event is limited.
   • Show Look Who’s Coming (LWC): Number of RSVPs required before the guest list shows on your event page.
     • We recommend setting a low number (5 is usually good) so attendees can see if friends or colleagues have registered.
   • QuickRSVP / Waitlist: Turn on QuickRSVP or Waitlist functions.
     • QuickRSVP: Adds an RSVP form directly to your event page; no login required. QuickRSVP does not confirm if the registrant is a Harvard Affiliate, but will send an automatic confirmation email including the event title, date, time, and a link to the event.
     • Waitlist: For popular events at capacity, this gathers contact info for those interested in case of cancellations.
   • Email Receipt Verbiage: Add a custom message to the confirmation email for ticketed events. Enabling QuickRSVP will also send confirmation emails. 
4. On the event information page, view the RSVP list to see current registrations and download the registration list.
5. On the Manage Events landing page, use Quick Memo to generate a string of email addresses for all registrants.
   • You can paste these emails into the BCC field of an email. Recommended to use with QuickRSVP to send confirmation emails to registrants.

On Demand Tutorial Timestamps

• 00:00 How to Manage Events & RSVPs
• 1:30 Downloading a Registration List
• 02:10 How to cancel a Registration
• 02:40 How to enable a Waitlist
• 03:40 How to edit the Registration or Waitlist Capacity