AlumniMagnet Resources
AlumniMagnet is a website and content management system for HLSA Clubs and Shared Interest Groups (SIGs). The AlumniMagnet suite of tools enhances both volunteer and alumni engagement. This platform provides each HLSA Club and Shared Interest Group with a customizable website, a broadcast email tool, and an event registration system.
Email Troubleshooting
View guide. If you would like to receive emails from your local HLSA Club or SIG but are currently not, please review this guide on troubleshooting.
Beginner Training
We recommend this training for those who are new to AlumniMagnet. This session is approximately one hour long and will cover topics including:
- Website & Board Resources Overview
- Support Tracker
- Create an Event
- Submit an Event – QuickRSVP
- Event Templates
- Manage Events & RSVPs
- Newsletters (Emails)
This training is available upon request. If you or someone in your Club or SIG is interested, please contact kmacher@law.harvard.edu.
On-Demand Tutorials
There are several on-demand tutorial videos exclusively available to HLSA volunteers for those looking for quick assistance:
Board Resources
Each Club and SIG website has a Board Resources page with helpful information for volunteers. If a Club/SIG board member cannot access this page, please contact hlsa@law.harvard.edu.
Starting Out & Admin Toolbar
Learn the basics of starting out on AlumniMagnet and how to use the Admin Toolbar effectively.
Manage Files & Images
Learn how to upload and manage images and files for your articles, including finding Absolute URLs for use in content.
Managing and Editing Articles
Learn how to create, edit, and publish articles for your Club or SIG website. It is through an article that event registration webpages are created.
Manage Newsletters
Learn to create, manage, and send newsletters to your audience.
Manage Events & RSVPs
Learn how to view RSVPs, download registrant lists, use "Look Who’s Coming," and set registration limits.
Support Tracker
Each HLSA Club and SIG website has a Support Tracker for fast-tracking questions and issues to Alumni Relations staff.
Cross Posting
View PDF. Cross-posting allows multiple HLSA Clubs and SIGs to share the same event without oversaturating the Global Calendar.
FAQ's
Images can be uploaded by navigating to Manage Files & Images and uploading a file. Once uploaded, copy and paste the absolute URL into the event page, via the image icon.
Note that PDF's will not be displayed as an image, rather a downloadable link. If your image is saved as a PDF, please save it first as a png or jpg before uploading.
Web Administrators can log in via HarvardKey, go to Manage Events, and click the blue cog > View to download the registrant list in Excel format. Waitlist information also appears here if enabled.
Confirm that QuickRSVP or ticketing was selected when setting up the event. If missing, the Web Administrator can edit the event to add the correct registration format. Do so by navigating to Manage Articles > click the settings cog to the right of your event title and go to 'edit'. Within the article head to the grey arrows on the top left side of the page, and scroll to the bottom of the dropdown where 'widget' appears. Drag and drop the green bar into your event information space. Hit publish on the botton of the page to confirm that the widget has correctly populated.
If it still doesn’t appear, use SupportTracker or contact kmacher@law.harvard.edu.
Go to Manage Newsletter via the blue cog, locate the newsletter you’d like to reuse, and use the duplicate function. Update the subject and any additional dates prior to sending.
QuickRSVP automatically sends a generic confirmation email. To customize, go to the blue cog > Manage Events > Edit Event > Email Receipt Verbiage and add event-specific details such as directions or speaker info.
Use the Send Test button before scheduling. Review formatting, spelling, and links. The subject line will include "***test***," which won’t appear in the final send.
Coordinate with the other Club/SIG for approval first. Once approved, contact kmacher@law.harvard.edu for assistance in cross-posting.
Use one of these options:
- SupportTracker: Submit issues directly to HLS Alumni Relations staff.
- Magnet.Help: Access built-in tutorials and FAQs.
- Staff contacts: Email Katrina Macher or Meagan Flint for direct assistance.
Staff Contact
Katrina Macher
Assistant Director of Digital Engagement
For questions about AlumniMagnet, please contact Alumni Relations staff via your website’s Support Tracker. If you do not have access to Support Tracker, please contact hlsa@law.harvard.edu.